Displaying the Print Dialog Box in a Macro

Summary: Want to print a document by using a macro? One way is to display the Print dialog box and allow the user to interact with it. This tip demonstrates how easy it is to actually pull up the desired dialog box. (This tip works with Microsoft Excel 97, Excel 2000, Excel 2002, Excel 2003, and Excel 2007.)

Before printing anything in Excel, it is not unusual to choose Print from the File menu. This displays the Print dialog box, allowing you to make changes to how the print job will be handled by the printer driver.

If you are creating a macro that is used to print information from your worksheets, you may want to display the Print dialog box programmatically. The user can then choose to print, directly from within your macro.

To add this capability, simply include the following macro line:

bTemp = Application.Dialogs(xlDialogPrint).Show

The Show method results in the Print dialog box being displayed. When this code line is finished, bTemp will be either True or False. If True, it means that the user clicked on OK in the dialog box, thereby printing something. If False, then the user either clicked on Cancel or the Close button to close the dialog box without printing.

ExcelTips is your source for cost-effective Microsoft Excel training. This tip (2435) applies to Microsoft Excel versions: 97 | 2000 | 2002 | 2003 | 2007

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Displaying the Print Dialog Box in a Macro